Administrative agent (placements); Rural & Remote Health NT job with FLINDERS UNIVERSITY


About Flinders

Our bold vision, captured in our Strategic Plan: Make a Difference: Agenda 2025, is to be internationally recognized as a global research leader, an innovator in contemporary education and the source of the most enterprising graduates of Australia.

To achieve this ambition, we recently made a significant organizational change to a six college structure with professional staff and service alignment.

We recognize that the key to our success lies in great people and we are looking for an exceptional person to join the team at our transformed university.

Type of employment:
Fixed term (Fixed term)

Summary of position

Fixed-term contract until December 31, 2024 | Fulltime

Level of remuneration:
Higher education officer level 5

Wage scale:
$ 72,885 – $ 80,437 a year

Reporting to:
Deputy Director, Rural and Remote Health
Faculty of Medicine and Public Health

The Administrative Officer will provide high-level administrative support through a variety of programs offered by Flinders University, Rural and Remote Health NT, with an emphasis on facilitation, documentation and reporting on placement programs for students and supporting relevant education and research to develop a remote health workforce. Other aspects of the role include working closely with accommodation officers and providing administrative support to short-term training programs, event management and the Northern Territory medical program.

The position will receive guidance from the leadership of the Interprofessional Rural and Distance Learning Team (RIPPL) and will collaborate on a day-to-day basis with other professional and academic staff while carrying out the activities associated with this role. Daily field supervision will be provided by a senior professional staff member at the site where the administrative staff member is located.

Main responsibilities of the position

The administrative agent will be responsible for:

  • Management of student support activities associated with multidisciplinary distance health training (RHMT) and other work-integrated learning programs.
  • Liaise with finance manager and others to maintain reconciliation records, issue refunds as needed, prepare purchase orders and invoice requests.
  • Provide regular verbal and written reports to the relevant project manager (s) and team regarding the administration and implementation of educational programs
  • Contribute to overall KPIs through participation in team meetings and other regular communication strategies
  • Assist with administrative functions and student support related to short courses and graduate programs in remote health practice
  • Assist in the administration of the Northern Territory medical program
  • All other responsibilities related to the level of the position as assigned by the supervisor and / or the University.

Key position capabilities

  • Obtaining a diploma or diploma in a relevant field; or an equivalent combination of experience and / or education and / or training.
  • Well-developed administrative and organizational skills, including the ability to manage conflicting priorities and to make independent and informed judgment on educational programs.
  • Demonstrated ability to show initiative and work independently.
  • Demonstrated ability to problem solve and exercise judgment.
  • Effective oral and written communication skills and well-developed report writing and interpersonal skills;
  • Demonstrated ability to work as part of a team, including effective communication with a wide range of people and in a cross-cultural environment.
  • Well-developed computer and word processing skills and proven competence in using spreadsheets with a high level of precision and attention to detail.
  • Demonstrated ability to provide support to teachers and participants in educational programs (desirable).
  • Experience in higher education administration (desirable).
  • Demonstrated understanding of current higher education issues relevant to the training of future rural health professionals (desirable).

For more information on this position, please contact: Mr Kelly McCarthy

Prescribed conditions of employment:

Government of the Northern Territory legislation (Child Welfare and Protection Act 2007) now requires that all persons in employment related to children or whose duties involve, or are likely to involve, contact with a child. child, to hold an “authorization to work with children” (ocher Carte). This position involves work related to children and is assessed as requiring a work permit with children / ocher card.

A National Police Certificate satisfactory to the University will be required by Flinders University before the successful candidate can commence this position.

If you are required to work in any capacity, incidental or otherwise, in a health care facility or other facility identified under a government directive issued under the Emergency Management Act of 2004 ( SA) or the Public Health and Environmental Act 2011 (NT), you will be required to be vaccinated against COVID-19 and provide proof of your vaccination as a condition of your employment.

Flinders University closing period:

Please note that Flinders University will be closed from Monday, December 20, 2021 to Friday, January 7, 2022. All inquiries regarding vacancies during this period will be answered as soon as possible once staff are back on site. .

Information for applicants:

You are required to provide a declaration of suitability for no more than three pages, addressing the key capabilities of the position, as outlined above. In addition, you must upload your CV.

A valid and satisfactory National Police Certificate for the University will also be required before the successful candidate can commence this position.

We seek to increase diversity in order to improve equality of opportunity for employees, and that is why we encourage female applicants, people with disabilities and / or of Aboriginal or Torres Strait Islander descent to apply.

Please note that late applications and applications sent through agencies will not be accepted.

Applications close at 11.59pm:

Jan 09, 2022

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